Office Administrator

We are seeking a dedicated and highly organized Office Administrator to join the team. The ideal candidate will be responsible for providing comprehensive administrative support, managing inventory, coordinating financial processes, and ensuring smooth day-to-day operations within the company.

Key Performance Areas:

• Resolve all office enquiries and maintain inventory of all supplies and perform all clerical work within the general office environment.
• Maintain all tax certificate / good standing files for all company activities.
• Monitor processing all event invoices and preparing reports for monthly committee meetings.
• Manage and resolve all issues in relation to member accounts and inform all members of payments when due.
• Manage and resolve all issues in relation to WAP members and accounts.
• Ensure regular invoices of all clients and provide support to company staff and maintain required database to resolve all queries efficiently.
• Completion of all monthly supplier reconciliations with all supporting documentation.
• Coordinate with External financial consultant in relation to all accounts payable transactions and monitor all payments to suppliers.
• Management of all employees under direct supervision - clearers.
• Coordinate with Sport Bar to ensure sufficient inventories for all events.
• Manage weekly ordering of Bar inventory from suppliers.
• Completion and submission of Monthly Payroll files for payment.
• Maintenance of all employee files and contracts.
• Develop and maintain effective relationships with all members, clients and staff.
• Assist where required during Annual Financial Audit.
• From time to time, assist during significant events held at the company.
• Any other ad-hoc duties as requested by Management committee.

Skills and experience required:

• A minimum of 5 years administrative experience
• Effective communication, selling and negotiating skills.
• Ability to work independently as a self-starter within the team.
• A passion to succeed in a challenging environment.
• Computer knowledge is mandatory.
• Knowledge of financial accounting systems an advantage.

Closing date: 5th December 2025