LOGISTICS BASE COORDINATOR (SENIOR)

Africa Personnel Services, on behalf of its client, is looking for a Logistics Base Coordinator (Senior) in the oil and gas industry. The Senior Logistics Base Coordinator is a senior operational and managerial role, responsible for overseeing all activities and resources within a designated operational or logistical base (e.g., a supply yard, warehouse, or field camp). This role ensures the efficient, compliant, and safe flow of materials, equipment, and personnel necessary to support large-scale projects or operations. The Senior Logistics Base Coordinator acts as the site manager for the logistical hub, ensuring the base meets all support needs                

⚓Core Responsibilities

1. Base Management and Operations

• Facility Oversight: Manage the daily operations, maintenance, and security of the entire logistics base facility, including warehouses, laydown yards, offices, and accommodations (if applicable).
• Resource Allocation: Oversee the efficient use and deployment of all base resources, including handling equipment (cranes, forklifts), vehicles, and utility infrastructure.
• Workflow Optimization: Implement and continuously improve base processes for receiving, inspection, storage, and dispatch of materials and equipment, minimizing bottlenecks and delays.

2. Inventory and Material Control

• Inventory Management: Lead the Warehousing and Inventory team, ensuring accurate record-keeping, perpetual inventory checks, and regular cycle counts.
• Material Readiness: Ensure all project materials, spare parts, and consumables are stored safely, correctly, and are readily available for transport to the project site or end-user.

3. Base Management and Operations

• Facility Oversight: Manage the daily operations, maintenance, and security of the entire logistics base facility, including warehouses, laydown yards, offices, and accommodations (if applicable).
• Resource Allocation: Oversee the efficient use and deployment of all base resources, including handling equipment (cranes, forklifts), vehicles, and utility infrastructure.
• Workflow Optimization: Implement and continuously improve base processes for receiving, inspection, storage, and dispatch of materials and equipment, minimizing bottlenecks and delays.

4. Inventory and Material Control

• Inventory Management: Lead the Warehousing and Inventory team, ensuring accurate record-keeping, perpetual inventory checks, and regular cycle counts.
• Material Readiness: Ensure all project materials, spare parts, and consumables are stored safely, correctly, and are readily available for transport to the project site or end-user.

• Documentation: Ensure all material movements (in/out) are properly documented and reconciled with the financial and project management systems (e.g., ERP/WMS).

1. Safety, Security, and Compliance (HSEQ)

• Safety Leadership: Enforce the highest standards of Health, Safety, Environment, and Quality (HSEQ) for all base activities. This includes managing traffic flow, rigging and lifting operations, and hazardous material storage.
• Security: Implement and monitor security procedures for the base and assets to prevent theft, damage, or unauthorized access.
• Regulatory Compliance: Ensure all base operations comply with local, national, and international regulations, especially concerning customs, labour, and hazardous materials handling.

1. Leadership and Coordination

• Team Supervision: Lead, train, and mentor the base logistics team, including storekeepers, material handlers, drivers, and administrative staff.

• Stakeholder Liaison: Act as the primary communication link between the base and key stakeholders, including Project Managers, Procurement, Transport Contractors, and Customs agents.
• Budgeting: Manage the base operating budget, tracking expenditures and ensuring cost-effective use of resources.

• Experience: Typically 5–8+ years of progressive experience in logistics, warehousing, or supply chain management, with at least 2–3 years in a supervisory or managerial role controlling a major operational base.
• Industry: Experience in Oil & Gas, EPC (Engineering, Procurement, Construction), or large-scale manufacturing/mining is highly desirable.
• Education: Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Technical Skills: Expert knowledge of WMS (Warehouse Management Systems) or ERP (Enterprise Resource Planning) systems (e.g., SAP or Oracle) for inventory control and material tracking.
• Competencies: Exceptional leadership, organizational, and problem-solving skills, with a proven ability to manage complex, fast-paced logistics in challenging environments.

Must be a Namibian Citizen