LOGISTICS COORDINATOR MATERIAL (SENIOR)

Africa Personnel Services, on behalf of its client, is looking for a Logistics Coordinator Material (Senior) in the oil and gas industry. This position ensures that all required materials and equipment are moved, tracked, and stored correctly from the point of origin (vendor/supplier) to the point of use (project site).             

⚓Core Responsibilities

1. Planning and Mobilization

• Logistics Strategy: Develop and execute the material logistics plan for the project, including decisions on optimal modes of transport (sea, air, road), packaging, and consolidation points.
• Pre-shipment Coordination: Work closely with procurement and expediting teams to ensure vendors meet packing, labeling, and documentation requirements necessary for seamless transit and customs clearance.
• Cost Optimization: Identify opportunities to consolidate shipments, negotiate favourable transport rates, and minimize demurrage/detention costs.

1. Transportation and Customs Management

• Freight and Carriers: Manage relationships with freight forwarders, carriers, and shipping lines, issuing clear instructions for cargo movement.
• Documentation Control: Ensure all shipping documents are accurate, including Bills of Lading (BOLs), commercial invoices, packing lists, and certificates of origin, and comply with Incoterms and customs regulations.
• Customs Clearance: Oversee the complex process of customs clearance and import/export compliance in collaboration with local customs brokers, minimizing delays and avoiding penalties.

1. Tracking and Reporting

• Material Tracking: Implement and manage robust systems (often within the ERP/WMS) to track the real-time location and status of all critical materials from vendor gate to project site receipt.
• Discrepancy Resolution: Lead the investigation and resolution of shipping discrepancies, damaged goods, or materials shortages with carriers and suppliers.
• Reporting: Provide accurate and timely reports on material movement milestones (e.g., Cargo Ready Date, Estimated Time of Arrival, Site Receipt) to the Project Management team.

1. Interface and Leadership

• Field Interface: Serve as the crucial link between the project site (Base/Field Logistics Team) and the international logistics/procurement teams, ensuring the site is prepared for incoming shipments.
• Compliance & HSEQ: Ensure all material handling and transport operations comply with corporate HSEQ policies, including the safe transport of dangerous or oversized goods.
• Mentorship: Mentor and provide guidance to Junior Logistics Coordinators.

• Experience: 5+ years of dedicated experience in freight forwarding, international logistics, or material management, preferably within a large capital project environment (Oil & Gas, EPC).
• Education: Bachelor's degree in Supply Chain Management, Logistics, International Business, or a related field.
• Technical Knowledge: Deep practical knowledge of Incoterms, international shipping regulations, and customs procedures.
• Software Proficiency: Expert user of ERP systems (SAP/Oracle) or WMS for tracking materials, commitments, and inventory.
• Competencies: Strong negotiation skills, exceptional attention to detail, and proven ability to manage high-pressure situations involving critical material movements.

Must be a Namibian Citizen