HR Coordinator (6-months contract)

Key Performance Areas:

• Provide administrative support across a broad range of HR activities and processes.
• Prepare and maintain HR monthly reports for internal and external stakeholders.
• Interfaces with global stakeholders.
• Support the implementation of key HR processes, including workforce planning, performance management, succession planning, employee development, and recruitment.
• Monitor and support compliance with labor legislation, tax and social security requirements, as directed.
• Ensure data accuracy and integrity within HR systems by maintaining up‑to‑date employee records and supporting audits.
• Ensure consistent application of Global People & Culture policies and procedures, while adhering to local regulations and guidelines.
• Support the payroll process in collaboration with the Shared Services team.
• Support payment request processes in collaboration with the Finance team.
• Assist with employee relations matters, including addressing workplace concerns, policy breaches, and potential conflicts.
• Organize and support onboarding logistics for new or leaving employees.
• Update and maintain HR files on TEAM, templates, and mailing lists in line with employee arrivals and departures.
• Support personnel logistics, including Technical Service Personnel scheduling, certification and visa verification, travel and accommodation arrangements.

Additional Activities:

• Manage and maintain HR office supplies.
• Coordinate the logistics for HR meetings and HR‑related events.
• Capture and process staff expense refunds in accordance with Group Policies.
• Monitor, review and approve staff approvals for per-dem and transport requests.

Internal:

• Maintain effective internal working relationships with cross-functional local and international departments and functional teams.
• Liaise closely with the client Shared Services team to support coordination and alignment.
• Facilitate information sharing and coordination of activities across relevant departments and stakeholders.

External:

• Maintain external relationships with customers and service providers to support effective information sharing and coordination of HR activities.