Administration Supervisor

Our client is looking for an Administration Supervisor to lead their hub's admin team and oversee regional finance, transport, and administrative workflows. This role requires a solid accounting background, 3+ years of supervisory experience and proficiency in SAP and advanced Excel. If you have exceptional attention to detail and excel at managing budgets and team performance under pressure, we want to hear from you.

Key Responsibilities:

Team & HR Support

• Lead, manage, and develop the administrative staff.
• Oversee POD, IBT, transport admin, and helpdesk processes.
• Process and submit staff timesheets, leave, and overtime to Head Office.

Financial Control

• Manage regional budgets, control sheets, and petty cash reconciliations.
• Process vendor invoices, issue order numbers, and track creditors.
• Reconcile General Ledger accounts against forecasts and analyze overspend.
• Assist with annual budget preparation and monthly exception reporting.

Transport & Logistics Admin

• Act as the main contact for local transport providers.
• Audit PODs, driver hours, and daily transport log sheets.
• Reconcile electronic and manual delivery data for Head Office.
• Resolve store delivery issues and monitor diesel consumption. 

Client, Risk & General Admin

• Maintain the claims control sheet and submit dashboards to management.
• Manage supplier orders, client stock takes, and store complaints.
• Update regional health and safety (SHE) training matrices.
• Coordinate corporate social investment (CSI) projects and meetings.

Requirements & Qualifications:

• Education: Business Administration Certificate or diploma.
• Leadership: Minimum 3 years of supervisory experience as a proven team leader.
• Industry: Previous experience in a transport or logistics company’s finance department is required and advantage.
• Finance: Solid accounting background with strong financial control skills.
• Systems: Proficiency in SAP and advanced MS Excel.
• Administration: Strong administration skills to manage complex regional workflows.
• Core Skills: High numeracy, exceptional attention to detail, and audit awareness.
• Traits: Self-starter, highly organized, stress-tolerant, and deadline-driven.

 Closing Date: 02 July 2026