Accounts Officer

The purpose of this Windhoek based accounts officer role is to ensure that the financial activities and procedures are controlled, monitored, and managed in accordance with the company’s standard operating procedures. This role will work closely with all departments and management team to ensure that the company complies with legislation and keeps with good business practices in order to get ongoing good financial audit results. In our context this includes overseeing the day-to-day financial controlling activities of the business.

Bookkeeping

• Manage account reconciliation and maintain bank accounts.
• Sending monthly statements to clients
• Petty Cash Management
• Attends to queries received from staff as well as suppliers or discrepancies on accounts and rectify
• Debtor Management:
• Update debtors’ book on a weekly basis
• Ensure AOD’s are in place.
• Ensure credit agreements are in place for clients requiring payment terms.
• Following up on outstanding payments
• Ensure sales and payment procedures are followed to prevent unnecessary bad debts.

Creditor Management:

• Update creditors book on a weekly basis
• Assist with credit application forms.
• Negotiate settlement discounts.
• Negotiate payment plans where needed.

VAT Management:

• Dealing with queries at NAMRA
• VAT and Import VAT submission info preparation
• Daily cashbook processing / BP Reconciliation / Banking:
• Prepare and load Local payments
• Prepare and load International Forex payments
• Loading and maintaining recipient details
• SAP journaling

Compliance & Audit 

• Statutory payments: SSC, NTA VET & PAYE
• Accurate record keeping (digital & hard copy)
• Assist with Facilitation of Annual Financial Audit & assist MD and GM with Audit queries
• Management & control of fixed asset register and processing depreciations.

Admin

• Correct filing (digital & hard copy) of all financial documentation.
• Management of archive documentation.

Ad hoc Items 

• To carry out any reasonable request from Leadership.

• Certificate, B.com Degree in Finance Management or Accounting.
• Min 5 years work experience
• Can operate a computer with Office365 knowledge / experience.
• SAP Business one experience advantageous.
• Valid driver’s license would be advantageous.
• Excellent reporting and communication skills
• Ability to work well with others.
• Ability to take initiative.
• Act with integrity & respect.
• Well presented.
• Excellent customer service skills.
• Should be able to work under minimum supervision

Closing date: 31 January 2025