Administrative and Finance Supervisor

Under the supervision of the Chief Financial Officer and in close collaboration with the local team and headquarters in France, the Administrative and Finance Supervisor will oversee and coordinate the administrative and financial functions of the company. This role demands strong leadership skills, solid financial expertise, and a thorough understanding of administrative processes to ensure operational efficiency and full compliance with both local regulations and international standards.

Administrative Responsibilities:

• Ensure compliance with local regulations, including tax clearance certificates, fitness certificates, visas, permits, and basic legal documentation.
• Maintain and update company records, statutory compliance, and internal documentation.
• Understand, maintain and update basic internal and external company contracts and agreements (leases, insurances, loans, etc.).
• Engage with government bodies such as the MME, MEFT, MHA for regulatory and visas requirements.
• Handle office management, including procurement of supplies, building management and general operational efficiency.
• Ensure compliance with social security, medical aid registration, and HR-related policies, and other payroll related tasks.
• Maintain, manage and improve filing systems.
• Maintain up-to-date KYC, FIA, and FICA records with banks, including bank cards, opening and closing accounts, authorisations.

Financial Responsibilities:

• Assist the Finance team in France and Namibia with financial processing, reporting, budgeting, and cost control measures.
• Work in collaboration with the accountants (EY) and assist with management account reviews and optimization.
• Assist with audits requirements.
• Liaise with accountants, banks, suppliers, and subcontractors to ensure smooth financial operations.
• Supervise financial compliance procedures.

Required Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
• Minimum of 3-5 years of experience in administrative and financial management.
• Good knowledge of accounting and governance principles, financial reporting, and compliance regulations.
• Excellent organizational, leadership, and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal and communication skills, with the ability to liaise with diverse stakeholders.
• Ability to maintain confidentiality and handle sensitive financial and administrative matters with discretion.

Preferred Qualifications:

• Proficiency in French is a strong advantage.
• Master's degree in a relevant field.
• Professional certifications such as CPA, CMA, or equivalent.
• Experience working in the renewable energy, infrastructure, or international business sectors.

Closing date - 27 August 2025